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Identifying yourself to Zakim for teleconferences

From: Nicholas Doty <npdoty@w3.org>
Date: Tue, 1 May 2012 17:55:50 -0700
Message-Id: <9EB01397-904E-4DC9-A5E4-93505CF0F038@w3.org>
To: Tracking Protection Working Group <public-tracking@w3.org>
A reminder (as promised in DC) for documentation on how to identify yourself and your phone number on teleconferences via our Zakim bridge.

1. Please join calls both on the phone and via IRC whenever possible.
We have a Web interface -- http://irc.w3.org/?channels=dnt -- or configure your favorite IRC client to use irc.w3.org:6665 and channel #dnt. IRC is used for taking minutes, managing the queue of speakers, sharing links and specific text and a backchannel discussion. Please use a non-obscure username that others can use to uniquely identify you (note: if your first name is common, that may not be enough).

2. In IRC, you can see your unidentified phone number and tell us who you are.
http://www.w3.org/2001/12/zakim-irc-bot.html#callers
For example, to identify +1.510.859.aaaa as me, I would type:
   Zakim, aaaa is npdoty
The specific syntax is important; typing in your full phone number or other informal mappings will not work (though others in the room will help you if you mistype something). If you call from a VOIP number the mapping is less obvious, but if you're in IRC before you call in you'll see yourself added.

3. Help Zakim identify you automatically by adding a mapping of your phone number to the database.
http://www.w3.org/1998/12/bridge/info/name.php3
If you have a regular IRC handle that you use, enter that; if not, please enter your name as Given_Family, with just an underscore between the two names (e.g. "Nick_Doty"), to make it easier for our admin to identify and approve the names. 
This privacy statement describes the use of this database: http://www.w3.org/Consortium/Legal/privacy-telecon-20000612 Your phone number will not be shared outside of the W3C staff. These changes won't be picked up by the automated system immediately, but should save us all time in the long run.

If you can't join a particular call on IRC for some reason and haven't mapped that number in Zakim's database, please introduce yourself over the phone. We often ask on the call audio itself for people from particular area codes to introduce themselves if we don't know recognize a number; please tell us who you are and your affiliation.

Thanks,
Nick
Received on Wednesday, 2 May 2012 00:56:03 UTC

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