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Selecting a time for a teleconference, time shifted distributed meetings, and offers for hosting face to face meetings

From: Dave Raggett <dsr@w3.org>
Date: Mon, 31 Dec 2012 18:25:57 +0000
Message-ID: <50E1D8B5.90901@w3.org>
To: public-sysapps@w3.org
Now that the Jan 1 deadline for phase 1 proposals is upon us, we will 
need to start work in earnest.  Finding a mutually convenient time for 
teleconferences will be challenging as sysapps participants are 
scattered across North America, Europe and Asia, e.g. 8am in California, 
is 5pm in Europe, midnight in Shenzhen, and 1am in Seoul and Tokyo.

We could even out the pain by rotating timeslots, so that a weekly call 
takes place at the same time every three weeks.  None of the W3C working 
groups that have tried it have stuck with this model as it is just too 
confusing.

We could also plan on relatively frequent face to face meetings, as this 
would make it possible to make a lot of progress quickly. For that I am 
looking for volunteers to host meetings.  This seems like a matter of 
urgency as the working group gets up to speed. January 2013 is too short 
notice. What do people think about February (week of Monday 4th, or 
Monday 18th), or March (week of Monday 4th or Monday 25th)? Not everyone 
would need to attend every meeting, but there would need to be a core of 
people present who are involved in working on the phase 1 proposals.

A further idea is to use Google Docs for time shifted distributed 
meetings.  Adam and Wonsuk would create a fresh agenda each week with 
the pending actions, and a brief description for each agendum. 
Participants would then record their presence by adding themselves to 
the list of participants, add details of progress on their actions, and 
respond to the various agenda items as these are worked upon by the 
participants.  The meeting could last for 48 hours to give everyone a 
chance to respond. The Chairs would add new actions and chase people who 
fail to respond in a timely manner.

We also have email and the associated web archive, as well as the W3C 
IRC server for the sysapps chat channel (#sysapps on irc.w3.org port 
6665).  There are many good IRC clients and you can also use a web 
browser, e.g. just try http://irc.w3.org/ and type your nick name  and 
#sysapps for the channel then connect. Finally, we have the wiki.

Your comments please!

-- 
Dave Raggett <dsr@w3.org> http://www.w3.org/People/Raggett
Received on Monday, 31 December 2012 18:26:24 GMT

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