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[All] Urgent: Deadline today for TP registration-- please register

From: by way of <susan@w3.org>
Date: Thu, 17 Feb 2005 12:02:37 -0500
Message-Id: <>
To: public-swbp-wg@w3.org

Team and Group Chairs,

TODAY is the last day to register for the Technical Plenary.  Registration 
will officially close tonight at midnight. Amy and I need the day tomorrow 
to finalize meeting room locations for all group meetings and submit to the 
hotel by close of business tomorrow. The hotel will need time to finalize 
their internal daily programs to match W3C's program schedule to ensure 
that each meeting room is set properly for seating and AV.  (Monday is a 
holiday.)  We cannot accept AV orders after tomorrow OR on-site.

Some groups have lower numbers than initial estimates and may be moved to a 
smaller meeting room. PLEASE inform your group members to register for 
group meetings and the Wednesday Plenary if they have not already done 
so.  It would be a shame if your group ended up in a smaller room because 
folks forgot to register.

Overview Page w/ link to registration: 

Procedure for Meeting Room Assignments -- Please read

As in previous years (for meetings held in the US), meeting room 
assignments are based on the number of group members that register to 
attend the meeting, not the number of observers (or not group members + 
observers).  We also take joint meetings into account.  There were several 
requests this year (significantly more than in past years) for joint 
meetings. We have done our best to provide adequate space for joint meetings.

Group seating arrangements will be U-shape (unless otherwise noted).  For 
groups that permit observers, chairs will be placed around the perimeter of 
the room for Observer seating.

Again as in previous years, Observer registration is higher than 
expected.  Most meetings will have chairs for 6 observers; we will try to 
note on the web the Observer seating for each group but cannot do that 
until room allocations have been finalized tomorrow afternoon.  It will be 
up to Group Chairs to manage crowd control.  Since observers register to 
observe several meetings, it may not be an issue.   Observers should be 
mindful of folks that begin to queue outside meeting rooms.

The hotel reserves the right to ensure that meeting rooms don't become 
overcrowded in accordance w/ U.S. fire code laws and may ask folks to move 
to another room or visit the lounge.

Please let us know if you have any questions at this stage.  Send to 

We look forward to seeing you all soon.

Best regards,

Susan Westhaver
Received on Thursday, 17 February 2005 17:03:15 UTC

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