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[w3c sml][agenda] 2009-06-29 SML

From: John Arwe <johnarwe@us.ibm.com>
Date: Mon, 22 Jun 2009 15:48:05 -0400
To: public-sml@w3.org
Message-ID: <OFD917425C.F1F5AF95-ON852575DD.006C3646-852575DD.006CC6D7@us.ibm.com>
Kirk/Len, it appears you may be scribing this week.

Chair:  when sending out an agenda, use following format 
  [w3c sml][agenda] yyyy-mm-dd SML          in subject of email 
                                            ([agenda] agreed to, 
                                            rest chair's convention) 
Chair:  when sending out an updated agenda, use following format, 
        "n" = update number, 1st update == 2, etc. 
  [w3c sml][agenda][ver n] yyyy-mm-dd SML   in subject of email 
                                            ([agenda] agreed to, 
                                            rest chair's convention) 
Scribe: read entire agenda, your "to do"s around the scribe list are 
        time-sequenced so there is less to remember.

The WG's administrative home page documents:
The phone number to use for the SML WG teleconference: 
http://www.w3.org/XML/Group/SML#phone 
Participants are invited to join IRC channel: 
http://www.w3.org/XML/Group/SML#irc

Teleconference Time and Length (one hour) 
Pacific     9:30 AM - 10:30 AM
Mountain   10:30 AM - 11:30 AM
Central    11:30 AM - 12:30 PM 
Eastern    12:30 PM -  1:30 PM 
UK          5:30 PM -  6:30 PM 
Paris       6:30 PM -  7:30 PM 
Beijing    12:30 AM -  1:30 AM (sorry)

Publication moratorium for the rest of this year:
 * None advertised

Proposed Agenda: 

1. Prolog 

1.1. Roll call (present/regrets/absent) 

1.2. Selection of Scribe based on list below
   New scribes see: 
   - Scribe Quick Start Guide 
http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm 
   - Scribe FAQ 
http://lists.w3.org/Archives/Member/member-ws-policy/2006Oct/0001.html 
   - Instructions (steps "n-...") at the end of this agenda for reviewing
     and sending out minutes

   - PLEASE make any new Actions fully self-describing so they do not 
     require the minutes as context.  We found it awkward in the past to
     require going back to the minutes for context. 

Last Scribe Date        Member Name         Regrets pending 
2009-07-??              Waschke, Marv
2009-06-01              Wilson, Kirk
2008-06-08              Charest, Len 
2009-01-08              Smith, Virginia     First  half of Mondays 
(probably scribe-exempt) 
2009-01-15              Gao, Sandy          Second half of Mondays 
(probably scribe-exempt) 
Exempt                  Arwe, John 
Exempt                  Henry Thompson 

1.3. Approval of minutes from previous meeting(s): 
   - http://www.w3.org/XML/SML/#records
   - 06/08 
http://lists.w3.org/Archives/Public/public-sml/2009Jun/att-0008/20090608-sml-minutes.html

1.4. "from the CG" http://www.w3.org/XML/Group/SML#schedule
   - Nothing new from the CG itself
   - If you plan to attend TPAC (SML is not), registration is open.
   - 2H2009 publication moratoria
     27 October, 12pm ET:     Deadline for publication requests before 
moratorium
     30 October:              Last publications before moratorium
     31 October - 8 November: No publications (that includes surrounding 
weekends)
                                  during TPAC in Santa Clara
      9 November:             Publications resume 
 
     18 December, 12pm ET:    Deadline for publication requests
                                         before moratorium
     22 December:             Last publications before moratorium
     23 December - 3 January: No publications during "the" holidays
      4 January 2010:         Publications resume 
 
1.5. Action items: none as of this writing
     http://www.w3.org/2005/06/tracker/sml/
 
1.6. Welcome our new CA rep
     (He'll be scribing in no time!)
 
1.7. Logistics reminder
     Henry will be running the meetings during July, and/or cancelling 
them if no new business
         arises (trying to do so 1 week ahead to help folks manage their 
calendars) whilst I am
       out seeing if the Yosemite bears like my taste.
 
2. New Work

2.1. Triage bugs with no keywords or target 
 
   - none as of this writing

3. Existing Work

3.1. Review and attempt to reach consensus on other non-editorial bugs 
     targeted for the next draft.
 
         - none as of this writing

     Within each cluster, typically we look at them in this order
           "decided" (after the 2-week grace period for responses ends)
           "needsReview" (either we have consensus, 
                      it's no longer needsReview, 
                      or the editors need to re-spin the proposed text)
           "hasProposal" 
           "externalComments + reviewerNotSatisfied" - even if closed, 
                                                       e.g. 5543, 5562
           "externalComments + neither( reviewerNotSatisfied 
                                      , reviewerSatisfied )" 
                          aka "reach out again?"
           others

3.2. XLink and EPR Notes
   - The webmaster informed us that we needed an approval in order to 
actually publish, and the
     notional approver was traveling last week, so the Notes are not yet 
published as of this
         writing.
   - Henry: current state?
 
4. Epilog

4.1. Scribe: update scribe list below in this meeting's minutes, for use
     in the next meeting's agenda.  Update the list below and sort it 
         (LRU), leaving people who will be out for an extended period near 

         the bottom to keep the names of draftees for the current meeting 
         near the top, so when the next agenda goes out people will know 
if 
         their name is at or near the top of the list to scribe next. 

Last Scribe Date        Member Name         Regrets pending 
2009-07-??              Waschke, Marv
2009-06-01              Wilson, Kirk
2008-06-08              Charest, Len 
2009-01-08              Smith, Virginia     First  half of Mondays 
(probably scribe-exempt) 
2009-01-15              Gao, Sandy          Second half of Mondays 
(probably scribe-exempt) 
Exempt                  Arwe, John 
Exempt                  Henry Thompson 

4.2. Scribe: follow the steps in the Scribe Quick Start Guide through 
     "Generate minutes" 
     http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm 
     Also issue the command "rrsagent, make log public" since we are a 
         public working group.

     DO NOT use tools that significantly change the source html, like 
         Word, to do your editing.  Those tools make compare tools to 
sanity
     check the scribe's edits unusable even though it renders fine 
     visually (even here, some like Word remove W3C style sheets so it 
     renders with subtle differences).

4.3. Scribe: (optional, but most often followed)
     Send the original and updated minutes to the meeting chair as an 
     editorial check before sending to the full list.  Assume the chair 
     will use a compare tool.
 
4.4. Scribe: send the minutes to the public mailing list 
     After the meeting, follow the conventions we have agreed on within
         the wg to help people search the email archives more effectively, 

         namely: 
     [w3c sml][minutes] yyyy-mm-dd SML    in subject of email 
                                          ([minutes] agreed to, 
                                          rest chair's convention) 
     As with agendas, if minutes are updated include a [ver n] "tag" as 
         well.

----
4.5. Chair
     After meeting, update good standing list
Received on Monday, 22 June 2009 19:48:47 GMT

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