Re: Telcon Schedule.... logistics

Hi Michel,

On Apr 19, 2012, at 1:24 PM, Michel Dumontier wrote:

> Hi!
>   Each call has a reserved time slot, but the reminders are the official declaration that a meeting will happen.

This means that the default is to not have the meeting and people won't know for sure until the day before.  I'd like to think we can do better than that.

> Task and HCLS chairs should prepare and send out the agenda no later than the day prior (and preferably a week before). 


>   I have to apologize, as I have been traveling extensively in April to far flung places in Canada with poor Internet.  I'll be resuming my regular calls as of May 1.

No problem, but if we know in advance helps us work together as a an efficient and effective team.  

I propose that if the meeting is setup with a regular time that the default is that takes place, and then it makes sense that a reminder is sent out the day before ("reminder" rather than "announcement")
And that's a good time for the reminder to go out.

If a meeting is NOT going to happen, that should be known in advance - presumably can be decided/determined at the end of the previous call - the participants can decide if the next regularly scheduled time is good or too soon for the next steps to be undertaken.

And the HCLSIG wiki could be updated with an accurate date for the next meeting.  If it's not going to be maintained, then it shouldn't be on the website.  It could be replaced with an indication to contact the task leader. (but i think it's preferable to have the website correct and up-to-date)

(my 2 cents)
 
>    Cheers,
> m.
> 
> On 2012-04-19, at 12:05 PM, Joanne Luciano <jluciano@gmail.com> wrote:
> 
>> Hi Helena,
>> 
>> I'm very appreciative of the reminders +1
>> 
>> I'd like the wiki to be reliable too. (I think may have I've over-compensated and missed too many meetings in the past - now I'm showing up when it scheduled and there's no call (although Matthias also dialed in.)
>> 
>> Joanne
>> 
>> 
>> On Apr 19, 2012, at 11:59 AM, Helena Deus wrote:
>> 
>>> I agree with Joanne, the calendar can't entirely be trusted so the most distracted among us will need a reminder from the chairs as to when these hcls telcos happen :)
>>> 
>>> On Thu, Apr 19, 2012 at 4:53 PM, Joanne Luciano <jluciano@gmail.com> wrote:
>>> Hi Michele, Scott,
>>> 
>>> I dialed into the the telcon today, 2nd time this happened recently and it was only Matthias and me that were there. No reminder was sent, but we do have a regularly scheduled telcon, so I made sure to catch an early train so I could be back at my desk in time.   So, are we having regularly scheduled telcons or are we having telcons only when reminders are sent?  (Just so I can plan accordingly)
>>> 
>>> I'm needing to schedule a meeting and need to know if there's going to be a call this coming Tuesday (April 24th).  The Wiki isn't clear re: Linked Life Data -- Is "Tuesday at 12pm EST"  every Tuesday (in which it would be goo to have the plural (or to be explicit) or is it once a month?
>>> Is Maximizing the utility.... -- the un-indentation and bullets are confusing -- I'd fix, but I don't know what's correct.
>>> 
>>> Thanks!!!
>>> 
>>> Joanne
>>> 
>>> I'm also confused as to whether there is a meeting this coming tuesday.  I can't tell from the Wiki -- 
>>> Life Sciences 
>>> Maximizing the utility of linked life science data, ontologies and services. 
>>> 2nd Tuesday at 11am EST. Next call May 8, 2012.
>>> Linked Life Data: Best practices in creating, publishing, linking, querying and visualizing linked life data. Tuesday at 12pm EST.
>>> 
>>> 
>>> 
>>> 
>>> 
>>> -- 
>>> Helena F. Deus
>>> Post-Doctoral Researcher at DERI/NUIG
>>> http://lenadeus.info/
>>> 
>>